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Project Overview: I am looking for a detail-oriented expert to convert approximately 13,000 pages of hospital medical records from PDF format into fully editable Microsoft Word documents. This job is converting one persons medical history . I bought Acrobat Pro to do this myself but I was advised I would need a new computer so I am outsourcing this job. I will be sending the job out in 4 attachments: #1 …3,418 pages file size kb: 313,738 …… #2…..3,438 pages file size kb: 313,621. #3 …. 3,825 pages file size kb:239,050. …… .#4….3,437 pages file size kb: 237,176. Key Requirements: • Software Expertise: Must use Adobe Acrobat Pro or ABBYY FineReader for high-quality OCR (Optical Character Recognition). • Formatting: Minimal formatting required. Maintain original document structure, including page numbers, footers, and margins. • Accuracy: Manual verification of text is required to fix common OCR errors, especially for medical terminology and numeric data. • Organization: Large files must be split and processed in manageable batches (e.g., 500 pages each) to ensure file stability. Deliverables: 1. A 100-page free trial sample to be reviewed and approved by client re: verify formatting and OCR quality before the project gets final approval. 2. The complete 13,000-page set delivered in organized Word (.docx) files of no more than 500 pages plus a final 13,000 page set . How to Apply: Please describe your experience with high-volume document conversion and list the specific software you will use. Mention your availability to start immediately and your estimated timeline for completion. ________________________________________ BID $50 - $175 Fixed Price and Milestones Pay every 3,450 pages- to ensure completed, high-quality work.
Project ID: 40310371
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Active 1 mo ago
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14 freelancers are bidding on average $43 USD/hour for this job

Hi. Kindly share the pdfs. I have adobe pro version. When do you need it by and what will be the structure of milestones. I can convert the pdf into 500 page word file and then a full set of 13000 pages. Can we discuss? Junaid.
$15 USD in 40 days
7.7
7.7

Hi there, Project is very clear to me and i can convert your 13,000 pages of medical records from PDF to editable Word using OCR with careful review to ensure accuracy and proper formatting. Just message me i am ready to start now and i will send a sample before start. Thank you.
$15 USD in 40 days
6.8
6.8

With 15 years under my belt, I'm no stranger to projects like yours. My profile showcases an array of skills that are tailored to high-volume document conversion: Data Entry, Data Processing and PDF services. I have extensive experience with converting files, including those with complex formatting like medical records, and always ensure that the final product aligns seamlessly with the original structure. My software expertise is an asset in this type of task. I'm well-versed in using Adobe Acrobat Pro to employ Optical Character Recognition (OCR), which offers a high degree of accuracy and efficiency in converting your PDFs to editable Word documents. Additionally, my knowledge of ABBYY FineReader adds another level of proficiency to the table. To maintain file stability and guard against any errors, I intend to process the job in manageable batches for streamlined organization without compromise on your project's integrity. My availability ‘round the clock means your timelines will be respected and I can start immediately with a steady as-you-go payment model that ties into milestones at every 3,450 pages. Your medical records deserve meticulous attention to detail - Let me provide you with that guarantee through my secure, efficient process!
$175 USD in 4 days
6.9
6.9

This is exactly what kind of support we provide on a daily basis. So efficiently we can handle this. We use Adobe Acrobat Pro and ABBYY FineReader to ensure accurate text recognition, particularly for medical terminology, numeric data, and formatting consistency. For this project, we will: 1. Process in manageable batches (e.g., 500 pages each) to maintain file stability. 2. Perform manual verification of OCR output to correct errors. 3. Deliver a 100-page trial sample for your review before proceeding with the full project. 4. Organize completed Word files in batches of 500 pages, and provide the full set in a final combined document if needed. We are available to start immediately and can provide regular milestones every 3,450 pages to ensure quality and transparency. Can you share the first PDF attachment so we can prepare the trial sample and confirm the OCR quality before full-scale processing?
$15 USD in 40 days
7.1
7.1

Hello, I am an experienced document conversion specialist who has successfully processed over 100,000 pages of complex medical records using ABBYY FineReader and Adobe Acrobat Pro—the exact tools required for high-quality OCR on hospital documents. I understand the critical importance of accuracy with medical terminology and numeric data, and I have a proven workflow that includes manual verification of every page to fix OCR errors while preserving original structure including page numbers, footers, and margins. I will split your large files into manageable 500-page batches to ensure file stability and ease of handling. I am ready to begin immediately with the 100-page free trial sample so you can verify my formatting and OCR quality before proceeding. For the full 13,000 pages, I propose milestone payments every 3,450 pages to ensure consistent, high-quality delivery. Regards, Zafar
$15 USD in 40 days
6.1
6.1

Dear , We carefully studied the description of your project and we can confirm that we understand your needs and are also interested in your project. Our team has the necessary resources to start your project as soon as possible and complete it in a very short time. We are 25 years in this business and our technical specialists have strong experience in Data Processing, Data Entry, PDF, OCR, ABBYY FineReader, Adobe Acrobat, Microsoft Word and other technologies relevant to your project. Please, review our profile https://www.freelancer.com/u/tangramua where you can find detailed information about our company, our portfolio, and the client's recent reviews. Please contact us via Freelancer Chat to discuss your project in details. Best regards, Sales department Tangram Canada Inc.
$50 USD in 5 days
2.2
2.2

Sounds like a big medical records conversion project. My Approach:Use Adobe Acrobat Pro for OCR + manual checks Maintain original structure: page numbers, footers, margins Split files into 500-page batches for stability Verify medical terms & numbers for accuracy Experience:High-volume document conversion (10k+ pages) Worked with medical records & OCR software Trial & Timeline:100-page free trial for approval~2-3 weeks per 3,450 pages (depends on complexity) Start ASAP Questions: Preferred turnaround speed? Any specific Word version needed? Ready to discuss!
$15 USD in 40 days
1.2
1.2

With over five years of experience working with the Microsoft Office Suite, I bring a high level of proficiency in Word, Excel, PowerPoint, and Outlook. In addition to my mastery of Microsoft Word formatting, I have substantial experience with data entry and processing. Whether it's converting large volumes of data or organizing them into manageable batches (maintaining legible page numbers, footers etc.) I'm comfortable with the task at hand. Furthermore, my background in data visualization using Power BI and Excel allows me not only to transform raw data into comprehensive reports but also helps in maintaining data integrity. Understanding the significance of error-free documentation, especially when it comes to medical records where precision is paramount. Another advantage I bring to the table is my persistent commitment to quality control; a trait strictly adhered to throughout my professional journey. Before delivering the final set, I will meticulously verify every document for OCR errors (including potential medical terminologies and numeric data). Dedication and accuracy are non-negotiables to me. Lastly, as your project requires you to review and approve a100-page free trial sample before granting approval in order to ascertain formatting correctness and OCR quality - I am happy to mention I will gladly comply with this requirement putting you in control.'"
$20 USD in 40 days
0.0
0.0

After a careful review of your project requirements, I can confidently say that I am the best fit for this task. My experience in data conversion and processing is extensive; having undertaken similar projects in the past with resounding success. I have expert skills in using Adobe Acrobat Pro and ABBY FineReader which are instrumental for high-quality OCR. Consequently, I can offer you near-perfect conversions while maintaining the original document structure intact as specified in your project essentials. Moreover, my meticulous nature makes me prime for this task given its detail-oriented nature. For every conversion job, I understand the need for accuracy and precision, especially when dealing with sensitive medical information. As such, I'm well-equipped to manually verify the converted texts, rectifying any common OCR errors that may arise, including those specific to medical terminologies and numeric data. Organization is also key to ensuring a successful and maintainable project delivery. I bring to the table solid organizational skills which are essential for handling large files efficiently by splitting and processing them into manageable batches of 500 pages each. Additionally, my turnaround time is expedient without compromising on quality which aligns perfectly with your scheduled timeline for completion. Leverage my expertise for a professional delivery that meets - if not exceeds your expectations.
$25 USD in 40 days
0.0
0.0

Hi I have extensive experience in high-volume PDF-to-Word conversions, specializing in medical and technical documents where accuracy is critical. I will use Adobe Acrobat Pro and ABBYY FineReader for high-quality OCR, ensuring all text, medical terminology, and numeric data are verified and corrected manually. I understand the importance of maintaining original formatting, including page numbers, footers, and margins, while splitting large files into manageable batches for stability. I can start immediately and will provide a 100-page sample for your review to confirm formatting and OCR quality. Once approved, I will convert the full 13,000 pages into organized Word documents, delivered in batches of 500 pages each, plus a final complete set. I am detail-oriented, reliable, and committed to delivering accurate, high-quality work on time. Estimated timeline can be discussed based on your preferred pace.
$20 USD in 40 days
0.0
0.0

Cajeme, Mexico
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€250-750 EUR
$750-1500 USD
₹12500-37500 INR
₹12500-37500 INR
$15-25 USD / hour
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₹12500-37500 INR
€6-12 EUR / hour
£250-750 GBP
₹12500-37500 INR
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₹1000-1500 INR
$30-250 USD
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₹600-1500 INR
₹600-1500 INR
$30-250 USD
₹12500-37500 INR
$15-25 AUD / hour
$2-8 USD / hour