Virtual Assistant: Email and File Management Expert

Summary: We are seeking a detail-oriented Virtual Assistant to manage inboxes (one personal and one business), ensuring prompt organisation, efficient processing, and clear communication with clients. The role includes categorising incoming emails, saving and organising attachments in Google Drive, and providing occasional client replies based on provided templates or guidelines. Key Responsibilities: Inbox Management Monitor and manage two email inboxes daily. Categorise and label emails according to priority, client, and subject. Archive or flag emails requiring follow-up. Attachment Handling Download and save all relevant attachments to Google Drive. Maintain clear folder structures for easy retrieval. Apply consistent naming conventions for files. Client Communication Draft and send occasional email replies using approved templates. Notify the team of any urgent or sensitive messages. Reporting & Tracking Provide a daily or weekly summary of key actions taken. Maintain records of client requests and completed actions. Requirements: Proven experience in inbox management and file organisation. Strong English communication skills (written and verbal). Familiarity with Google Workspace (Gmail, Drive, Docs). Attention to detail and ability to follow established processes. Discretion with confidential information. Estimated Hours: 7–12 hours per week (may vary depending on workload). ------------------------ Successful candidate will be given a trial run for 1 week to see practical skills.

Project ID: 39696781