There are 4 users for this system, the guest, authors, reviewers, and administrator. Guest are the personnel who can navigate through the system and access all the available data. Authors are personal which create and submit a proposal for approval, mainly current employed in the institution. Reviewers can see all the papers that are assigned to them for evaluation process which will receive, evaluate, comment, approve or reject proposal submitted to them and lastly the administrator who manage the research production system. All users require registration to the system, providing respective ID to verification as valid user of the system. As the evaluators of proposals, reviewers plays a more important role in the system, the account of the reviewers is created by the administrator. An email notification system will be in place to complete registration of all users.
Create a proposal is the first step in the process of proposal approval. Proposal Submission System plans to include a step-by-step proposal creation form, to assist researchers on creating a proposal for submission. An optional field for file attachment is available, allowing user to attach relevant documents for proposal submission. Upon completion of all steps, following will be submission of proposal to selected recipient from the list of registered reviewers.
After submission of proposal, researcher will be able to view the proposal in his/her user profile, with a pending status under list of proposals. Reviewers will be notify of the submission of the proposal, and reviewer’s user profile will also be updated to reflect the received of the proposal. A researcher will then able to view the proposal he/she submitted, download the attachment. Reviewers will be able to view the proposal as well, with additional option to comment, approve or reject the proposal.