dia14wall adlı kullanıcının profil görüntüsü
@dia14wall
United States bayrağı East Elmhurst, United States
30 Ağustos 2005 den beri üye
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dia14wall

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EXPERIENCE Executive Assistant, MORRIS ANDERSON & ASSOCIATES Turnaround Management Firm New York, NY July 2004 – Present · Assist a group of ten: three Managing Partners, two Managing Directors, one Associate, on a day-to-day basis and four Principals, from separate boutique companies on a part-time basis. · Handle time-sensitive materials and special projects by multitasking and prioritizing according to deadlines. · Sort regular and overnight mail, and faxes when they arrive on a day-to-day basis. · Maintain constant communication with headquarters through e-mail using Outlook, telephone and fax on a daily basis. · Answer and screen telephone calls. · Prepare company presentations and other documents: reports, letters and memos. · Process travel (including car service) and arrangements on-line; schedule meetings, conference calls and luncheons. · Schedule conference room daily using Outlook. · Prepare monthly rent spreadsheet with expenses and email to sublease tenants. · Update group’s database using ACT! · Process weekly timesheets and expense reports then forward them to Chicago Headquarters. · Order supplies online, over the telephone and on ocassion pick-up from local supplier. · Schedule meetings and conference calls using Outlook. · Work independently but also work as part of a team when the situation merits. Administrative Assistant, OFFICE OF NEW YORK STATE SENATOR JOHN D. SABINI District Office, Jackson Heights, NY March 2003 – March 2004 · Assisted senator in day-to-day activities: screened telephone calls, drafted letters, greeted visitors, and handled his daily schedule. · Interacted by phone, fax, and e-mail with various New York State Senate employees, officials, constituents, business owners and community leaders. · Dealt with constituent concerns, opened cases and contacted agencies in question. · Translated and interpreted for Spanish-speaking constituents. · Represented senator in community meetings. Senior Secretary, MERRILL LYNCH Research-Telecommunications Equipment New York, NY November 2000 – April 2001 · Assisted a group of six company officers: one managing director, one director, and four vice-presidents. · Processed travel and expense reports using Excel and CAPTURA, created and maintained group's distribution list, made extensive domestic and international travel arrangements, ordered and maintained supplies, scheduled meetings and conference calls, and did general calendar maintenance using Outlook. · Communicated with clients, sales team, and others by telephone, letters, and e-mail on a daily basis. · Answered and screened telephone calls, typed letters and memos, prepared, organized, and copied presentations and other documents, assisted with special projects. · GRISed documents for production; edited and distributed finished products electronically and by mail. · Worked in a team environment, but also took independent initiative as necessary. Legal Secretary/Paralegal, TRAVELERS PROPERTY CASUALTY CORP Caulfield Law Office-Insurance: Defense New York, NY November 1996-November 2000 · Worked with two attorneys, each with 85 active files. · Opened, maintained, and updated files for both attorneys, kept track of active cases using SPATS, calendared cases using the New York Lawyers diaries and Event Tracker. · Multitasked and prioritized according to deadlines, prepared and organized exhibits for document production. · Handled and completed time-sensitive materials and special projects as required. · Scheduled appointments, conference calls, functions, meetings, and car service for clients, did billing duties and expense reports. · Had heavy client contact, resolving inquiries on pending matters. · Set up examinations before trial with our clients, other parties, independent medical examinations, court reporters, and translators. · Input and edit various legal documents from pre-trial (Pleadings/Discovery) to post-trial and settlement. · Contacted law firms and others regarding examinations before trials, and stipulations · Transcribed tapes: letters, reports to claim representatives, and various legal documents. · Worked independently and as a team player. TEMPORARY POSITIONS 07/96-10/96: Legal Secretary, Mitchell & Incantalupo (Insurance: Defense), Queens, NY 04/96-05/96: Legal Secretary/Paralegal, Nesenoff & Miltenberg, LLP (Real Estate and Litigation), New York, NY 09/95-11/95: Legal Secretary, Law Offices of Frank P. Mangiatordi (Personal Injury), New York, NY 10/94-12/94: Administrative Assistant, Fotopoulos Designs (Interior Decorators), New York, NY 09/93-11/93: Administrative Assistant, Francis of Paola Preschool, Brooklyn, NY 01/92-02/92: Administrative Assistant, Fatoullah Associates (Elder Law), New York, NY EDUCATION 6/89-11/90: Paralegal Institute, New York, New York, Certificate of Graduation 2/88-5/89: Marymount Manhattan College, New York, New York, Completed one year (Major: Undergraduate Legal Studies) 6/85-1/88: Bernard M. Baruch College, New York, New York, Completed three years (Double Major: Paralegal Training and Communications) SPECIAL SKILLS, KNOWLEDGE, AND EXPERIENCE · Fluent in Spanish · Type 70 words per minute · Versed in legal and medical terminology · Software: GRIS; CAPTURA; Microsoft Office Suite 2000: Word, Excel, Outlook and PowerPoint; WordPerfect; EventTracker; SPATS; LegalEase; WestLaw/Lexis; TimeSlips III; Lotus SmartSuite: Lotus Notes, Approach, Word Pro, ACT!, and Universal Translator · 2004 Candidate for Community Education Council of School District 30 · School Leadership team of P.S. 2 in 1998-1999 · Latino Advisory Committee under City Comptroller Hevesi in mid-1990’s
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