Evelyn F.

* Manage department operations budget. Reconcile department expenditures, updating excel file monthly to reflect all charges and credits. Reconcile purchasing card monthly. Submit on-line purchase orders and check requisitions. Prepare departments BERF’s. Handle all inquiries to and from vendors on accounts payable matters. Serves as liaison between department, accounts payable, and purchasing. * Manage the prospect clearance data on the RE system. Prepare spreadsheet with monthly changes of prospect assignment for the Associate Vice President, Donor Relations. * Responsible for keeping the shared research database up to date. Move outdated profiles to archives. Update media links of profiles for RE database. * Perform secretarial duties including but limited to: sorting and distributing mail; answering department telephones; scheduling meetings; preparing travel arrangements; updating working charts on Visio; and maintaining staff holiday and vacation schedules. * Coordinate department training schedule and registration. Prepare manuals and material for Prospect Management Class and Advancement Research Workshop. * Order research resources – data base resources, printed reference materials. Communicate with vendors, distribute supplies and resources.