Shannon D.

Office Manager Key Responsibilities: • Developing and maintaining electronic and hardcopy filing systems. • Dealing with all incoming and outgoing correspondence, (email and post) including invoices and purchase orders. • Answering the telephone. • Liaising with / engaging external suppliers and managing contracts. • Arranging travel, accommodation and entertainment. • Arranging working lunches when needed. • Managing expenses. • Managing software licenses. • Petty Cash. • Purchasing office refreshments. • Ordering office stationery. • Managing office insurance policies. • Arranging couriers when needed. • Managing office facilities maintenance. • Liaising with LA Office - sending updates and important information notifications etc. HR Responsibilities: • Managing new starter inductions. • Managing staff changes and benefits – Pension, Health Care, Childcare Provisions, Cycle to Work Scheme. • Keeping track of attendance / sickness. • Maintaining holiday records and holiday request forms. • Dealing with recruitment agencies and other job sites. • Ensuring First Aid at Work and Fire Marshall training and certifications are up to date. PA Responsibilities: • PA to Chief Technical Officer. • Arranging travel, accommodation and entertainment. • Managing expenses. • Taking phone calls. • Drafting letters and responses to correspondence / emails. • Reviewing diary / managing with appointments. • Any other ad-hoc support.